Detailed Discussion on DPT 3
(23RD April
2025)
SHORT SUMMARY:
To enhance transparency and protect
the interests of creditors and depositors, the Ministry of Corporate Affairs
(MCA), in consultation with the Reserve Bank of India (RBI), introduced the
Companies (Acceptance of Deposits) Amendment Rules, 2019. This amendment
mandates that all companies, excluding government entities, must file Form
DPT-3 to report outstanding loans or money received, which are not classified
as deposits under the Companies Act, 2013.
In this editorial, the author shall
discuss the provision, applicability, Due Date, purpose, non-applicability,
FAQ’s etc. of DPT-3.
Form DPT-3 is a return to be filed
pursuant to Rule 16 and Rule 16A of the Companies (Acceptance of Deposits)
Rules, 2014, which mandates reporting of money received by a company that is
not considered as a deposit under the Act.
Purpose of DPT 3 Form:
ü
Disclosure of Financial Liabilities: To capture all
outstanding amounts of money or loans received by a company as on 31st March
(whether considered deposits or not), including:
ü
Inter-corporate borrowers
ü
Loans from directors or shareholders
ü
Advances pending beyond prescribed timelines
ü
Preventing Misclassification: To ensure companies do not circumvent
deposit rules by misclassifying deposits as other forms of borrowings or
receipts.
ü
Regulatory Supervision: To provide the Ministry of
Corporate Affairs (MCA) with comprehensive data to monitor funding patterns,
potential misuse of unsecured borrowings, and compliance with deposit
acceptance norms.
ü
Investor and Creditor Protection: To safeguard the
interests of depositors and creditors by bringing transparency in the company’s
borrowings and fund utilization practices.
ü
Statistical & Policy Inputs: Aggregate data from DPT-3
helps the government in policymaking, risk analysis, and identifying trends in
private sector debt and inter-corporate financing.
v Legal Provisions:
ü
Introduced vide the Companies (Acceptance of Deposits)
Amendment Rules, 2019 [Notification G.S.R. 42(E) dated 22nd January 2019]
ü
Rule 16A(3): "Every company other than a government
company shall file a return in Form DPT-3 on or before the 30th day of June of
every year and furnish the information as on the 31st day of March of that year
duly audited by the auditor of the company."
A. WHO
IS REQUIRED TO FILE DPT 3?
The modification appears to affect
nearly all companies, regardless of their public or private status, as it is
very impossible to avoid receiving any funds that would not be categorized
under Rule 2(1)(c). Form DPT-3 is applicable to all companies (Small, OPC,
Non-Small, Public, Listed, etc.) except for the following:
ü
Banking Company
ü
Non-Banking Financial Company (NBFCs)
registered with RBI.
ü
Housing Finance Company (HFCs)
registered with the National Housing Bank.
ü
Government Company
Note: Even if a company has not
accepted any deposits but has other outstanding non-deposit loans or receipts,
filing DPT-3 is mandatory.
I. Whether insurance companies are
required to file the returns in e-Form DPT-3?
1. Regulatory Exemption Based on Primary
Regulation:
Insurance
companies are regulated by the Insurance Regulatory and Development Authority
of India (IRDAI) under the Insurance Act, 1938 and IRDAI Act, 1999 — not under
Chapter V (Deposits) of the Companies Act, 2013.
2. MCA’s Intent Behind Form DPT-3:
Form
DPT-3 was introduced to monitor the flow of funds not covered under sectoral
regulators (like RBI, NHB, IRDAI). Just as NBFCs and banks are excluded due to
RBI supervision, insurance companies enjoy similar exclusion due to oversight
by IRDAI.
3. Precedent in Similar Cases:
MCA has explicitly exempted:
· Banking companies
· NBFCs
· Housing finance companies
By logical extension and in
professional practice, insurance companies fall within the same category of
sectorally regulated entities, and hence, are not required to file Form DPT-3.
Professional Tip:
While there's no explicit exemption in
Rule 16A(3) for insurance companies, it is generally accepted and supported by
MCA helpdesk responses and professional circulars that insurance companies are
not covered in exemptions.
However, MCA officials in the webinar
of ICSI dated June 17, 2019 stated that since the insurance companies are not
required to be registered with the RBI but with Insurance Regulatory and
Development Authority of India (IRDAI), the deposit provisions will be
applicable to it. Accordingly, the insurance companies are required to report
the particulars of Exempted Deposits, if any, by filing one-time and annual
return in e-Form DPT-3.
B. TIME
PERIOD:
Every company on which this form is
applicable shall file DPT-3 with ROC every financial yar till 30th
June.
C. REMOTE
BUTTON DPT-3:
Form DPT-3 has four remote buttons in
column “Purpose of the Form”. Every remote button has its own purpose and
requires information accordingly.
a) Return of Deposit:
b) Particulars of transactions by a
company not considered as deposit as per rule 2(1)(c) of the Companies
(Acceptance of Deposit) Rules, 2014:
c) Return of Deposit and particulars of
transactions by a company not considered as deposit
d) Onetime Return
II. What is one-time return and which
companies are required to file one-time return?
As
per the MCA Notifications dated January 22, 2019 and April 30, 2019, the
applicable companies are required to file a return of Exempted Deposits during
the period from April 01, 2014 to March 31, 2019, in e-Form DPT-3 within 90
days from March 31, 2019 i.e. June 29, 2019.
III. What is meaning of “Deposit or
Particulars Not Considered as Deposit” as mentioned in explanation.
Under
the Companies Act, 2013 (read with the Companies (Acceptance of Deposits)
Rules, 2014), the term "Deposit" has a very specific legal
connotation. The explanation that includes “Deposit or Particulars Not
Considered as Deposit” refers to amounts received by a company which are not
treated as deposits for the purposes of regulatory compliance under section 73
to 76 of the Act.
Deposit:
As
per section 2(31) of the Companies Act, 2013 (“Act”) read with rule 2(1)(c) of
the Companies (Acceptance of Deposits) Rules, 2014 (“Deposit Rules”) deposit
includes any receipt of money by way of deposit or loan or in any other form,
by a company, but does not include the receipt of money as provided under the
exclusion list in the rule 2(1)(c) of the Deposit Rules.
Particulars
Not Considered as Deposit/ exempted Deposit: The amounts received by a company but
excluded from being deposits as per the list provided in Rule 2(1)(c) are
exempted deposits.
·
Loan from Director/ Relative of Director
·
Loan from any Company
· Loan from Bank/ NBFC/ Govt etc.
IV. HOW TO CHOOSE THE REMOTE BUTTONS:
Which remote button should be
applicable on the Company totally depend upon the transactions in the Company.
i.
Return of
Deposit:
This
remote button shall be selected in case the company is having deposits (loan
which are not exempted in deposit definition).
·
Acceptance of loan from public,
·
Acceptance of loan from shareholders by public Limited
Company
·
Advance from customer against goods or services for more
than 365 days. Etc
ii.
Particulars of
transactions by a company not considered as deposit
as per rule 2(1)(c) of the Companies (Acceptance of Deposit) Rules, 2014:
Practically,
Maximum Private Companies shall select this remote button. Because private
limited companies can’t accept only exempted deposit. Which fall under this
category.
·
Loan from Director/ Relative of Director
·
Loan from any Company
· Loan from Bank/ NBFC/ Govt etc.
Note:
Only situation, when private company
will click on button other then this, is when Private limited Companies has
accepted loan from Shareholders.
iii.
Return of
Deposit and particulars of transactions by a company not considered as deposit
This
remote button should be select in case company is having deposits as well as
non-deposit transactions.
Eg:
·
Loan from Directors and Friends of Directors.
·
Loan from Bank, Director, HUF, LLP etc.
V. Transactions Not Required to be
Reported
·
Share application money
pending for allotment (if within 60 days)
·
Advance against
goods/services settled within 365 days
·
Any funds which do not
result in a liability on the company’s books
III.
What should the base year be for reporting net worth
details?
Regarding the determination of the financial year
for calculating the company's net worth, the Form specifies the "latest
audited balance sheet prior to the return date." The return date, being
the final day of the financial year, March 31, necessitates that facts from the
most recent audited balance sheet prior to this date will be referenced as
March 31 of the preceding year. Consequently, for the fiscal year 2024-2025,
the net worth reflected in the balance sheet of March 31, 2024, shall be
utilized.
IV.
Whether auditors’ certificate is required to be attached
for filing of each return in the e-Form DPT-3? As per the help kit of
the e-Form, auditor’s certificate is mandatory only if the Form is filed either
as “return of Deposits” or as “return of Deposits as well as Exempted
Deposits”. Therefore, if the e-Form is filed as the “return of Exempted
Deposits” (whether as one-time return or annual return), auditors’ certificate
is not required to be attached.
V. Compliance Checklist
Compliance
Area
|
Particulars
|
Board
Resolution
|
Required
authorizing the filing
|
Auditor's
Certificate
|
If
return includes any “Deposits”
|
Validation
of Non-Deposit Classification
|
Ensure
accurate bifurcation of deposit vs. non-deposit
|
Timely
Filing
|
Within
30th June every year
|
Digital
Signature (DSC)
|
To
be affixed by a Director/CS
|
VI. LIST OF PERSONS TO WHOM COMPANY CAN
ACCEPT OR CAN’T:
|
Loans from
|
Conditions, if any:
|
1.)
|
Shareholder:
|
Member: Yes,
can accept, but subject to the condition specified in deposit Rules as mentioned
above.
|
2.)
|
Director/Relatives of Director
|
Yes, can accept, but the director/relative
will give a Declaration in writing that money is not given out of borrowed
funds and company will disclose it in the Board's report.
|
3.)
|
Employee
|
Yes, can accept up
to the employee’s annual salary.
(There should be a
contract of employment with the company) in the nature of non-
interest-bearing security deposit.
|
4.)
|
Any other Individual
|
Can’t accept because it is prohibited by the
definition of Private Company.
|
5.)
|
Proprietorship Firm ;
|
Proprietors are
not different from individual Director. Therefore, it shall be considered as
Loan from director.
|
6.)
|
HUF
|
Private Limited Company can’t accept loans
from HUF. However, if HUF is shareholder of the Company, then only Pvt
Company can accept loan from HUF.
|
7.)
|
Partnership Firm
|
Can’t accept
because it can’t be director, Member or relative of Director.
|
8.)
|
Any Company
|
Yes, can accept.
|
9.)
|
Banks
|
Yes, can accept
|
10.)
|
Trust
|
Yes, can accept, but loan received should be
non- interest bearing.
|
11.)
|
Outside India
|
Yes, can accept,
but subject to the provisions of the Foreign Exchange Management Act, 1999
and rules and regulations made there under.
|
12.)
|
Govt. organization
(eg. SIDBI)
|
Yes, can accept
|
13.)
|
Any other
Financial Institution which are not incorporated as Banks
(eg. Religare,
Fullerton, Barclays, Bajaj Finance).
Yes, can accept
|
|
|
|
VII. PUNISHMENT FOR NON-FILING OF DPT-3:
RULE 21
If
Company fails to file e-form DPT-3 within due Date than following are the
Consequences:
A. Additional Fees on late filing:
S. No
|
Period of delays
|
Forms including charge documents
|
01
|
Upto 30
Days
|
2 times
of normal filing fees
|
02
|
More than
30 days and Upto 60 days
|
4 times
of normal filing fees
|
03
|
More than
60 days and Upto 90 days
|
6 times
of normal filing fees
|
04
|
More than
90 days and Upto 180 Davs
|
10 times
of normal filing fees
|
05
|
Beyond
180 days
|
12 times
of normal filing fees
|
B. Non-Compliance of Rule 16 & 16A:
Punishment for non-filing of DPT-3: Rule 21
The Company and every officer of the company who
is in default shall be punishable with fine which may extend to five thousand
rupees and where the contravention is a continuing one, with a further fine
which may extend to five hundred rupees for every day after the first day
during which the contravention continues.
1.
If a Company has only
exempted deposits, whether such company required to file DPT-3?
As
per provisions of Rule 16, even in the case of only exempted deposit companies
are required to file DPT-3. Like: Only Loan from Director, Only Loan from Bank,
Only Advance from customers etc.
Note:
As private limited Companies are not allowed to accept deposit. Therefore,
practically all the DPT-3 forms of private company shall be filed for exempt
deposit.
2.
If a Company has only a
Loan from Director as on 31.03.2021, whether such company required to file
e-form DPT-3?
As
per Rule 16, doesn’t matter from whom loan is outstanding in the book. If there
is any loan outstanding in the books, then such company needs to file e-form
DPT-3 for the same.
3.
If a Company has
outstanding creditors in the books at the end of year, whether their amount is
required to mention in DPT-3?
As
per Rule 16, Companies are required to mention the amount of outstanding Loan
or advance from the customers. The company has not taken loans or not taken
advance money from creditors. Therefore, it is not required to mention in
DPT-3.
4.
If a Company has
outstanding debtors in the books as on 31.03.2021 whether their amount is
required to mention in DPT-3?
As
per Rule 16, Companies are required to mention the amount of outstanding Loan
or advance from the customers. The company has not taken loan or not taken
advance money from Debtors. Therefore, it is not required to mention in DPT-3.
5.
Credit Card outstanding
required to mention in DPT-3?
As per Rule 16 all outstanding loans required to
mention in DPT-3. If there is any outstanding Credit card it shall be
considered as loan and need to mention in DPT-3.
6.
Director’s remuneration
payable for more than one year. Whether to show this amount in DPT 3 or not?
As per Rule 16 all outstanding loans and advances
required to mention in DPT-3. Remuneration payable to director is neither loan
nor advance. Therefore, one can opine that it is not required to mention in
DPT-3.
7.
There is no change in
unsecured loans and any other loans/ advances etc. in the Balance Sheet as on
31.03.2023 as compared to Balance Sheet as on 31.03.2022. Whether still Company
needs to file DPT-3?
As per Rule 16, doesn’t matter loan is related to
which period. If it is outstanding as on 31.03.2023 then it is required to be
mentioned in DPT-3 form.
8.
Whether the figures of
DPT-3 differ from the audited financial statement?
As per Rule 16, figures mentioned in DPT-3 should be
audited figures. Further, one can opine the figures of DPT-3 should be the same
as mentioned in the Financial Statement of the Company. Otherwise, it shall be
considered as noncompliance of the Law.
9.
Loan from HUF of
Directors be considered as deposit or particular not considered as deposit?
There are two situations:
i.
If HUF is the
shareholder, then it is allowed loan, but required to mention in Deposit only.
(Remote button 2 or 4) and certificate from auditor is also mandatory.
ii.
If HUF is not a
shareholder, then this loan is not allowed to take under the Companies Act.
Therefore, it is required to mention in Deposit only. (Remote button 2 or 4)
and certificate from auditor is also mandatory. The company shall be liable to
pay penalties also for the same as it is not allowed to take this loan.
10. Whether
private limited Company can accept loan from relative of shareholders?
As per definition of deposit, Loan from relative of
shareholders is not allowed under Companies Act, 2013 and shall be considered
as deposit and company is liable to pay penalties for the same.
11.
Is the interest along
with the principal amount of the loan to be reported?
If the interest amount is outstanding as on 31st
March, then yes it also has to be reported as a consolidated figure with the
principal amount under the respective head.
12. Whether
Nil return required to be file with ROC in DPT-3?
As per the initial webinar of MCA, there is no need
to file e-form DPT-3 for NIL Return.
13. In
which column loan received from NBFC shall be required to mention
The same required to mention in collumn No.
15(c)(i).
14. If
Company taken OD facility from Bank then
in which category same required to mention.
The same required to mention in collumn No. 15(c)(i).
15.
Whether LLP can give
Loan to Company
No, LLP can’t give loan to Private Limited Company
until unless LLP is shareholder of the Company.
16. If
a person ceases or resign from the post of director after giving loan, then
such loan will be considered as deposits or not.
Requirements
of director will be checked at the time of receipt of amount. Thus, later he
may cease to be a director.
17. If
deposit in the joint name of director and other person, then how it will be
treated.
A deposit in joint
names of director and another person, who may or may not be director, should be
permissible, if name of director is first depositor, though there is no
specific provision.
Conclusion
In summation, Form
DPT-3 stands as a critical compliance requirement under Rule 16A of the
Companies (Acceptance of Deposits) Rules, 2014, read with Section 73 of the
Companies Act, 2013. It mandates the annual disclosure of outstanding monies
received by a company that are not in the nature of deposits. The objective is
to enhance corporate transparency and ensure that the Ministry of Corporate
Affairs maintains oversight over non-deposit financial transactions which may
otherwise fall outside conventional deposit regulations.
Author – CS Divesh Goyal,
GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can
be contacted at csdiveshgoyal@gmail.com).
Disclaimer: The entire contents of
this document have been prepared based on relevant provisions and as per the
information existing at the time of the preparation. Although care has been
taken to ensure the accuracy, completeness, and reliability of the information
provided, I assume no responsibility, therefore. Users of this information are
expected to refer to the relevant existing provisions of applicable Laws. The
user of the information agrees that the information is not professional advice
and is subject to change without notice. I assume no responsibility for the
consequences of the use of such information.
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INDIRECT, SPECIAL OR INCIDENTAL DAMAGE RESULTING FROM, ARISING OUT OF OR INCONNECTION WITH THE USE OF THE INFORMATION