MINUTES OF THE ____ANNUAL GENERAL
MEETING OF (NAME OF COMPANY) HELD ON (DAY), (DATE) COMMENCED AT (TIME)AND
CONCLUDED AT (TIME) AT THROUGH VIDEO
CONFERENCING (“VC”) / OTHER AUDIO-VISUAL MEANS (“OAVM)
PRESENT
______________________
MEMBER
1. CHAIRMAN OF MEETING: -
In
accordance with provisions of Companies Act, 2013 and Articles of Association, _____________________
was elected as Chairman of the meeting by Directors present.
2.
RECORDS
AVAILABLE FOR INSPECTION: -The following documents and
Registers were available through electronic mode before the Meeting:
i.Directors’ Report for the
financial year ended March 31, 2024.
ii.Auditors’ Report for the financial
year ended March 31, 2024.
iii.Audited
Accounts for the financial year ended March 31, 2024.
iv.Registers
of Director’s, Directors Shareholding & Members (remained open for
inspection during the Meeting).
3.
In aggregate ____ members
were present in the Meeting
4.
At (TIME)., the Chairman ___________________________, commenced
the Meeting by welcoming the members at ___Annual General Meeting. The Chairman
announced that the requisite quorum were present as per Section 103 of the
Companies Act, 2013, the meeting was called to order.
5.
The Chairman introduced the Directors
present on dais to shareholders.
6.
The Chairman thereafter read
out his speech. The Chairman then took up the items mentioned in Notice.
ORDINARY BUSINESS
7.
Adoption of Annual Accounts- Ordinary Resolution
Proposed
by: Mr. _______________
Seconded
by: Mr. _________________
The
ordinary resolution set at item no. 1 of the notice pertaining to the adoption
of annual accounts along with annexure, proposed and seconded by the
aforementioned shareholders andtaken up for consideration with the consent of
the Members present.
The Chairman
stated that the audited Annual Accounts of the Company for the year ended March
31, 2024, the Auditors’ Report thereon and the Directors’ Report attached
thereto have been with the members for some time and therefore with the
permission of the members present, the same were taken as read.
The
Chairman invited the queries from the members present in respect of Annual
Accounts of the Company. Few queries
were raised by the members which were suitably replied by the Chairman.
“RESOLVED THAT the
Audited Balance Sheet (Standalone & Consolidated), Statement of Profit
& Loss along with the notes forming part of the audited financials for the
financial year ended 31st March 2024 along with the Auditors’ Report
and the Directors’ Report thereon for the financial year ended March 31, 2024,
be and are hereby taken as read, approved and adopted by the members.”
The
above Ordinary Resolution was thereafter put to vote and on a show of hands was
declared carried unanimously.
8.
Appointment/Re-Appointment
of Auditor- Ordinary Resolution
Proposed
by: Mr. _______________
Seconded
by: Mr. _________________
The
ordinary resolution set at item no. 2 of the notice pertaining to the
reappointment of auditor, proposed and seconded by the afore-mentioned
shareholders and taken up for consideration with the consent of the Members
present.
The
Chairman invited the queries from the members present in respect of eligibility
of the proposed auditor. Few queries
were raised by the members who were suitably replied by the Chairman.
“RESOLVED
THAT
pursuant to the provisions of Section 139 and other applicable provisions, if
any, of the Companies Act, 2013, and the Rules framed there under, as amended
from time to time, M/s. ________________________________, Chartered
Accountants, (FRN No. __________________) be and is hereby
appointed/re-appointed as Auditor of the Company to hold office from the
conclusion of this Annual General Meeting (AGM) till the conclusion of the
__________ AGM of the Company to be held in the year 2029 at such remuneration
as may be agreed upon between the Board of Directors and Statutory Auditor.”
The
above Ordinary Resolution was thereafter put to vote and on a show of hands was
declared carried unanimously.
9.
To Confirm and ratify the interim dividend on
___ ____ shares. :
Proposed
by: Mr. _______________
Seconded
by: Mr. _________________
The
ordinary resolution set at item no. 3 of the notice pertaining to the confirm
and ratification of dividend along with annexure, proposed and seconded by the
aforementioned shareholders and taken up for consideration with the consent of
the Members present
The
chairman invited the queries from the members present in respect of Declaration
of dividend for the financial year. Few
queries were raised by the members which were suitably replied by the chairman.
“RESOLVED
THAT the Dividend for _________ no. of equity
@Rs. _____ per equity shares of face value of Rs. ______ each for the period
from April 01, 2023 to March 31, 2024 approved by Board of Directors and be and
is hereby confirmed for the Financial Year 2023-2024.”
The
above Ordinary Resolution was thereafter put to vote and on a show of hands was
declared carried unanimously.
10. Regularization of appointment of Mr. ___________________
(DIN: ________________):
Proposed
by: Mr. _______________
Seconded
by: Mr. _________________
The ordinary resolution set at item no.
4 of the notice pertaining to the regularization of Mr. _____________ as Director of the Company,
proposed and seconded by the aforementioned shareholders and
taken up for consideration with the consent of the Members present.
“RESOLVED
THAT pursuant to the provisions of section 152,
161 and any other applicable provisions of the Companies Act, 2013, and any
rules made there under, Mr. ___________________ (DIN: _________________), who
was appointed as an Additional Director of the Company by the Board of
Directors in the Board Meeting held on ____________________ to hold office up
to the date of this Annual General meeting be and is hereby elected and
appointed as Director of the Company”.
The
above Ordinary Resolution was thereafter put to vote and on a show of hands was
declared carried unanimously.
The
meeting concludes at (TIME) with a vote of thanks to the Chair from the floor.
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Chairman
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(Chairman)